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The Project Cycle

Somali Refugees Restore Hope School Puchong
Implementing SGBV Project Malaysia 09 July, 2011
Women Group Empowerment
The Project Cycle

Learning Objectives

After completing the training , participants will:

1. Have an overview of the project planning & development process

2. Complete activities that incorporate the 11 steps of project development

SGBV Project Cycle
The process of planning and managing projects follows a logical, continuous cycle. Each phase of the project leads to the next. First:-





The “identify” stage includes a needs assessment process to determine the needs and problems in a community.
The “design” phase includes the actual planning and design of a project. The “implement” stage refers to the implementation of the project, whether it is a single-year or multi-year implementation period. The “evaluation” of project results occurs at the end of a project and involves determining whether the project’s goal and objectives were achieved. The evaluation stage then leads to the identification of additional or persisting prob-lems, allowing the cycle to begin again. Project monitoring occurs throughout all stages allowing for small adjustments in the project’s planning, design, and implementation in order to ensure the project’s success

An Overview of Project Planning
Project planning involves a series of steps that determine how to achieve a particular community or organizational goal or set of related goals. This goal can be identified in a community plan or a strategic plan. Project plans can also be based on community goals or action strategies developed through community meetings and gatherings, comity board meetings, or other planning processes. The planning process occurs before you write your application and submit it for funding.

Project planning:
• Identifies specific community problems that stand in the way of meeting community goals
• creates a work plan for addressing those problems and attaining the goals
• describes measurable beneficial impacts to the community that result from the project’s implementation
• determines the level of resources or funding necessary to implement the project
• The success and sustainability of a project is very closely tied to its planning process. Projects often fail due to poor planning, many times because they do not define the problems well or take important factors into con-sideration such as the needs and views of everyone involved in and affected by the project. Effective planning provides detail and structure to project work plans and establishes a way to continue the project after the grant funding ends, meaning it is sustainable.

Project Planning helps us to: our concept is:-
• think ahead and prepare for the future
• clarify goals and develop a vision
• identify issues that will need to be addressed
• choose between options
• consider whether a project is possible
• make the best use of resources
• motivate staff and the community
• assign resources and responsibilities
• toachieve the best results Monitoring to the outreach community for awareness Transportation Cost
from place to place for awareness purpose

Initiating the Planning Process
Approach to Community Development
Before you begin planning for your project, it is important to learn about and understand SPF specific approach system to community development. This will not only help you tailor your project to meet the specific SPF application criteria, but will also help you develop other future projects in your community.

UNHCR/SPF believes the community and its involvement are central to designing and implementing a successful project. SPF seeks to fund community-based projects that reflect the cultural values; collective vision; long-range governance; and social and economic development goals of native communities. The following overview includes some key points to consider during the project planning phase.

SPF promotes local decision making in achieving community self-ufficiency. Community involvement is central to both the strategic planning and project planning that occurs before the development of an SPF grant application. However, in addition to a detailed description of community involvement in the planning and implementation phases of the project, proposals must provide documentation to verify community involvement in and support for the proposed project. This documentation should explain and provide evidence of how the community was involved in determining problems faced by its members and in designing strategies for reduc-ing or eliminating those problems.

Examples of documentation of GBV can include the following concepts:-
• summary of a community comprehensive plan
• summary of a community strategic plan
• summary of results from a community needs assessment
• Community Elder’s meeting minutes and/or sign-in sheets
• community meeting minutes and/or sign-in sheets
• community surveys

Keep in mind that each of the documentation sources listed above provides information about different elements of the planning process. Comprehensive and strategic plans document long-range goals and longstanding prob-lems. Minutes of community general meetings to discuss deeply and surveys provide current perceptions of problems and information that can be used to create project goal statements.

There are different methods for involving your community in the project planning process. Below are some examples:

Comprehensive Planning

This process involves completing a community-wide needs assessment to engage the community in identifying and prioritizing all long-range goals and the community problems preventing the achievement of those goals. Next, the community is involved in the process of developing a method to accomplish their long-range goals, also discussing initial ways to overcome the problems. This method should include a process to measure the progress towards achieving those goals. Comprehensive plans usually require at least a year to complete, and cover a five- to ten month time span.
Training Schedule
Time Day 1 Day 2 Day 3
Introduction & Key Concepts
of GBV Prevention / Response Project Design & Managing 9:00
Climate Setting
Definitions Women/Children at Risk
Legal Standing
• International Humanitarian Law
• Human Rights for the Child/Women protection
Program The Full Project Cycle
• Situational Analysis
• Participation
• Planning: Goals & objectives
• Measuring: writing indications
• Implementation: Recording,
Prevention & good responses
• Training & awareness
10:30 - 11:00 Tea / coffee break Tea / coffee break Tea / coffee break
Concepts behind GBV
• Survivors &
• Scope of solving the Problem
• Human Right Protection strategies
• Awareness
• Prevention
• Response
• Documentation
. The Full Project Cycle count
• Situational scenario Analysis
• Planning: Goals & objectives
• Measuring: writing indications
• Implementation

14:00 Lunch Lunch Lunch
Types of GBV Causes accidents if any
Handling Complaints Practical Application
15:15 Coffee Break Coffee Break Coffee Break

17:00 Practical Application
•What is abuse & why?
#Close Practical Application

#Clos Evaluation
• Addressing outcomes
# Close
GBV project is based and implementing by:-
Refugee Youth Project is a voluntary Refugees Woman that works with community-based partners to provide support and activities for young age refugees and asylum seekers. We aim to encourage refugee youth participation in project planning, implementation and evaluation. The comity’s is to run by a skilled pledged & committed group of volunteers to achieve & accomplish our objective targets

Budget Breakdown expenses for Training with in three Month
Cost for 3 Training Batch 1 Youth Groups Batch 2 Women group Batch 3 Elders
Operating Cost
Materials Description

Projector . . . . . . . . . .

20Markers RM3 X 5 box = 60RM X 3 batch = RM150 . . .

Note books RM5x 20 pcs = RM100 x 3 batch = RM300 . . . . .

Pens RM3 x 20 pcs = RM60 x 3 batch = RM180 . . . . . . . . . . .

Mask Tape RM3 X 6 pcs = RM18 . . . . . . . . . . . . . . . . . . . . .

A4 Size RM13 X 3 pcs = 39 X 3 batch = RM117 . . . . . . . . .

Venue rental will be approximately RM400 x6months
Total Cost RM2000.00


20 participants For each RM30 for three days. . . . .

2 trainers x RM50x 5 days = RM500x 3 batch RM1500 means
Extra 2 days One day before training venue preparation and last day after training closing day.
Monitoring aware nesses to other community bases outreach suburbs
Transportation & beverage costs

Implementing participants
And trainers RM2500.00
Grand Total (all cost in RM ( Ringget Money) RM12.495.00

Since the outbreak of civil war in Somalia in 1991 has not only destroyed the public infrastructure but also harshly devastated the lives and the future of several thousands of children, young boys and girls who otherwise would have been the most productive segment of the society.

Even though, in our country armed confrontations highest then before after new Somali government loses their goodwill of their people hundreds residents were either killed or wounded and thousands more people have been displaced, inflation has sky rocked in the highest point for ever in the Somali history.

Youth under 18 years of age have been the most effected in many ways, firstly, they have been deprived from opportunities to get education and other essential services, many of them lost parent or become displaced and as a result, majority lack of basic rights and the right to be protected against violence.

The main victims of domestic and family violence are normally children, the elderly and women but research show that most victims are women, violence against women is a violation of human rights and exist in all countries and across all classes.

Over the past few decades, SGBV has increasingly come to be recognized as serious problems at the international level and recent years governments have also begun to devote attention to the issue.

Even though, public debates and dialogue on the issue have become more widespread and are delving more deeply into the problem, although despite the limitations that still exist because of lack a defined policy for combating and preventing SGBV in all aspects & its forms.

• To gain an understanding of the key concepts and basic issues underpinning all forms of gender based violence.
• provide protection and empower trafficked women, men, girls and boys
• raise protection awareness and understanding of the issue within 3 Month time
• Informing UNHCR if any trafficked persons are existing
• To increase the participants’ abilities to discuss and integrate these key concepts in ways that will be understable both by their staff and by the community.
• To gain an understanding of the key concepts and basic issues underpinning women/child protection in humanitarian aid situations.
• To highlight human rights law and with regards to women/children
• To design effective SGBV prevention strategies that address the root causes of SGBV, in the context of the unique contributing factors of each setting.
• To understand the need for basic survivor assistance and how to work with all actors in order to establish this service.
• Ensuring interagency coordination in response to SGBV in Humanitarian contexts.
• To gain a basic understanding of follow up and or referral options.


 Most of project beneficiaries will be Somali women refugees
 Young girls will benefit direct from the project as they will get skills and awareness from International Community members and the especial trainers
 The beneficiaries will learn skill opportunity on bases how to protect kind of how to disclose any sort of abuse

Training / Workshop Purpose

• The purpose of the training and planning workshop is to build the capacity of community to prevent and respond to any kind of Sexual Gender Based Violence.

• The workshop builds individual knowledge and understanding the key concepts and basic issues all forms of SGBV.

• The workshop is designed to help participants learn about a few of the most relevant resource materials that they should have and use.

• To create awareness among community workers concerning S.Gender base violent, with an emphasis on putting in place producers to safeguard against any kind of abuse by the women and children as well and to disclose any such abuse matters.
 After approval of this project the women groups will define & select special implementing comity or may be after the training results

Thank you
Ahmed Jama Principal
Restore Hope School of Puchong 0172241835